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Article I. Mission Statement

1. Emerald Coast Jeepers (ECJ) is a family oriented club for Jeep enthusiasts located in the Florida
panhandle. Emerald Coast Jeepers is a non-profit organization organized for the purpose of social, recreational and educational activities designed to foster the enjoyment of jeeps and the sport of off-roading,while protecting an preserving our national resources.

Article II. Membership

  1. Requirements for current or prospective members include the following:
     A. Core Member: Be the owner of a Jeep Vehicle.

B. Associate Member: Be the owner of a four-wheel drive (4WD) vehicle and be sponsored by a core member. Associate members are afforded all club rights and privileges as core members, however associate member may not hold club office.

C. Honorary Member: A person or business that may not own a 4WD vehicle, but has been recognized as a supporter of ECJ. Honorary members must be voted in by a majority vote. Honorary members do not have voting rights and may not hold a club office.

2. Membership type will automatically change based on eligibility above, should a core member no longer have a jeep, but still has a 4WD vehicle, membership will change to associate. In the event that a member no longer has a 4WD vehicle, they will be allowed to remain a member until the end of the membership year.

3. In order to ensure the preservation of the club's identity as a Jeep club, voting membership must always consist of at least 51% core members. This will be accomplished by limiting sponsorship of associate members to one per core member. If an associate member's sponsor is no longer a core member they must find another sponsor or they will be dismissed from the club.

4. Membership is base on a family unit and given one vote per membership. Family members are considered all persons living in one household.

5. Prospective members must attend at least one monthly meeting or club event to apply for membership. In addition, all prospective members are required to read and adhere to all club policies on and off the trail.

6. All members must conduct themselves in a respectable and orderly manner. Any member not doing so may be subject to dismissal. A formal complaint may be brought, in writing to any club officer, to prompt a vote for dismissal. One or more of the club officers will meet with the accused and the person(s) that submitted the request for dismissal to determine the validity of the claim prior to submitting the request to the club for a vote. Consideration for dismissal of a member must be addressed and voted on at a club meeting. A two-thrids vote of members at the meeting is required before a member can be dismissed. If a club member is dismissed for any reason, they forfeit any dues, fees, monies paid to the club and they will not be eligible for membership again.

7. Members agree to remove club stickers and logos from vehicles in the event they and/or the vehicle are no longer in the club.

Article III. Dues

1. Payable every September and covers a 12-month period. Dues will not be prorated, however, new members joining within 60 days prior to the first day of September will be given full membership for the upcoming year. Initial membership dues are $35 and renewal is $25 thereafter. New members are entitled to one club windshield banner or logo sticker without additional fee.

2. All dues are payable directly to the club's Treasurer via cash or check only. Any fees incurred from a bounced check must be reimbursed by the individual who wrote the check and he or she must pay in cash thereafter.

3. Members with dues more then 60 days in arrears will be removed from the roster and member's only section of the forum and will lose club privileges. Additionally, they will no longer be eligible for the "renewal" dues price and will have to pay $35.

Article IV. Officers and Duties

1. All officer positions will be held for a term of one year. Prospective officers must be a club member for a minimum of six months in order to be eligible for a position. Elections will be held at the February meeting with nominations closed in January.

2. New officers assume responsibility on the first day of March.

3.All board members must attend at least 50% of all club events. In the event that an elected board member fails to meet his or her responsibility, the membership has the right to request a vote to remove the officer from his or her position.

4. There must be at least one officer present at all organized club events.

5.In the event that the President vacates his/her position, for any reason, the Vice President (VP) will assume the position until the next election. Should the VP or Administrative Officer position become vacant, someone will be appointed by the remaining officers and maintain responsibility until a new officer can be elected. The membership may choose to hold a special election early to fill the position or wait until the February elections.

a. PRESIDENT:
i. Exercise general supervision of the club, club affairs and be the primary representative for the club in all formal interactions with outside organizations.
ii. Conduct general membership and board meeting, as needed
iii. Manage the club calender of events and assure delegation of assignments to events coordinators.
iv. Act as administrator on club forum.
v. In the event of any tie vote, the president will decide the vote.

b. VICE PRESIDENT
i. Act as President in the absence of the President.
ii. Assist the President in conducting club meetings, events and act as club representative with the community and supporting businesses.
iii. Assist in administration/moderation of the club forum.
iv. Maintain responsibility as the club webmaster. This job may be delegated, but the VP maintains responsibility.

c. ADMINISTRATIVE OFFICER
i Record minutes of all club meetings and ensure they are posted in forum and website for review by members.
ii. Maintain a copy of all club membership paperwork and rosters.
iii. Provide a copy of all documents to other club officers.
iv Provide phone list of those members willing to share their numbers with members semi-annually.
v. Assist in administration/moderation of club forum.

d. TREASURER
i. Maintain all club finances. Receive and cash all checks and present regular financial statements at club meetings.
ii. Assist in administration/moderation of club forum.

Article V. Club Funds

1. Membership dues and any other funds collected will be used to pay for club logo stickers and website/forum maintenance. Funds may also be used to provide for management of the club at the discretion of the officers not to exceed the amount of $100 and all officers are in agreement. Any other use/expenditures must be approved by the membership prior to use.

2. Club funds will be used explicitly for the good of ALL members if voted on and approved by at least 2/3 vote of attending members at club meeting. For example, a club BBQ.

3. Any funds collected specifically for the purpose of contributing to a charitable organization MUST remain separate from the club's general funds.

4. In the event of the disbanding of Emerald Coast Jeepers, all club funds and assets will be donated to a charity organization determined by the remaining members.

Article VI. Charity

1. The club will identiy one charity group to support annually. The group supported must be formally recognized as a charity or community support organization and must provide support to our local community in the Panhandle area. Members will present nominations for our support at the January meeting and a vote will be conducted at the February meeting. The membership may choose to continue to support the same group without new nominations.

2. Additionally, the club will provide support to efforts that contribute to the preservation and development of the sport of off-roading.

3. The club will not specifically solicit financial support for any individual. This does not prohibit any member discussing an individual or family in need (member or not) at a meeting, however, choosing to provide support will be left to the discretion of each individual.

Article VII. Club Meeting

1. Club meetings will be held on the last Thursday of each month at 7:00pm, at Milton Dodge on Hwy 90. In special circumstances, the meeting day and time can be changed by a majority vote of the membership, on an as needed basis.

Article VIII. Amendments to Bylaws

1. With the exception of the club name and identity as a Jeep club, amendments may be made to the club bylaws as the members see fit, to change to accommodate growth and club activity.

2. Proposed changes must be submitted in the member's section of the club forum no later than 21 days prior to the meeting on which the bylaw changes will discussed and voted upon.

3. A two-thirds vote of the voting members present is required to amend the bylaws of Emerald Coast Jeepers. Bylaws changes become effective immediately as approved by the membership.

                   

 

Club Meeting Minutes

January 2012
• The reduced renewal fee period of $25 has expired. It will be the normal club fee of $35 for membership.
• New geocaches have been set. The big one is a Trip to Las Vegas…yes, I said Las Vegas. Milton Dodge donated the trip to the club. Merlin will post the coordinates in the next day or so. There is a time limit on this prize so once the coordinates are posted you better get cracking. This is a members only cache as are the other ones so the coordinates will be posted in the Members Only section, but info will be available in the geocache portion of the forum. Other prizes include a $25 Harbor Freight gift certificate and a 20’ recovery strap. Once a cache is found we will post the next cache coordinate.
• Club ride planned for “Backyard” February 18th. We will meet at the Tom Thumb south of I10 on 87 and Hickory Hammock Rd. All Jeepers welcome for this ride.
• While not a club ride, there is a ride this weekend 01/28 same time and place as above.
• Meet and Greet scheduled for 11am, March 3rd at Quiet Water Beach (by the picnic tables), weather permitting. If it’s nice we’ll meet there, if not, our back up plan is the Burger King on Chemstrand Road around 5pm.
• Don’t forget Jeep Jam at Boggs and Boulders April 14th and 15th. It’s a great time so plan on being there.
• Other dates: Shamrock Run at Morris Mountain Offroad Park March 23rd-25th and Jeep Beach in Daytona April 25th-29th.
• Club trip in May to Morris Mountain in the works. Will post possible dates on forum for vote.
• New Officer nominations are now being accepted. So far nominated, LisaSki. We will take nominations until voting takes place at February meeting. Post nominations on forum.
• Start thinking of ideas for tech classes. We will discuss dates and types of classes during the next meeting.

Submitted by K. Holler